Submit a proposal

Proposal submission

Proposals must be submitted electronically using the electronic submission system of the Participant Portal. Access to the electronic submission system is available after selecting a topic and a type of action of your preferred call for proposal.

Who? Proposals must be created and submitted by a representative/contact person of the coordinating organisation. Certain types of action differ from this standard. While the submission of a proposal for Marie Sklodowska-Curie fellowships falls under the full responsibility of the applicant organisation represented by the main supervisor, it is technically possible for both the supervisor and the aspirant fellow to create, modify and submit the proposal. In proposals for Frontier Research Grants of the European Research Council the individual researcher (Principal Investigator) takes the lead on the proposal.

How? The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal. The proposal itself consists of 2 main parts:

• administrative forms (structured information of the basic administrative data, declarations of partners, organisations and contact persons, etc.)
• technical annex, which is the detailed description of the planned research and innovation project outlining work packages, costs, etc.
Further mandatory or optional annexes (e.g. supporting documents for ethics issues, detailed budget table for lump sum pilot projects) can be required by the call and the given topic, as shown in the submission system.

Processes for submitting proposals

Get prepared: Finding your call/topic > Find partners > Plan your work and budget

Electronic proposal submission: Get ECAS account > Get PIC number -Participant Register (SME status?) -> Launch submission wizard -> Pre-register your draft proposal -> List participants, contact persons -> Fill in Administrative forms -> Upload Technical Annex -> Submit your proposal (modify?) -> Receipt of submission

Confidentiality

• The Commission will treat your proposal confidentially, as well as any related information, data and documents received.
• Evaluation/ethics experts are also bound by an obligation of confidentiality.
• Please pay attention not to attempt to discuss your proposal with persons you believe may act as expert evaluator for the Commission.

Security & data protection

• Your proposal is archived under secure conditions at all times. After the evaluation the proposal is not kept any longer than indicated in the Services specific privacy statement on grant management.
• Your proposal should not contain any information that is 'EU classified' under the rules on security of information in the Commission internal Rules of Procedure (see also the Guidelines for the classification of information in research projects).
• We will process personal data in accordance with Regulation No 45/2001 and according to the !!!'notifications of the processing operations' to the Data Protection Officer (DPO)!!! of the Commission/Agency (publicly accessible in the DPO register and Services specific privacy statement on grant management.

Access to proposals by the Commission

The Commission has no access to the proposal before the call deadline. However, in order to plan the evaluation process and meet the deadline for informing you of the outcome, your consent will be asked to access certain information before the call deadline:

• the call title and the topic for which the proposal is submitted
• the title of the proposal, summary information, keywords
• the identity codes of the participating organisation(s) (PICs)
• where applicable, the relevant panel.

• A disclaimer will inform you that the Commission will be accessing this information and will give you the opportunity to refuse access.