How to register to UNDP Quantum Supplier Portal

How to register as supplier in UNDP Quantum

Audience: 

Any company or individual that need to register as a supplier in the UNDP supplier portal to either participate in UNDP tender processes or be issued with contracts or payments.

UNDP Procurement practitioners and vendor approvers in order to understand the supplier registration process and assist when needed. 

This user guides explains steps that a supplier needs to follow to search for a tender and submit a bid response in the UNDP Quantum Supplier Portal. In particular it covers the following sections: 

1. What information is required to register in the portal.
2. Detailed steps to complete as part of creating a profile in the portal.
3. How to confirm registration and complete the Multi Factor Authentication (MFA).
4. Practical tip useful for registration process.

Click here to go to UNDP Quantum Supplier Portal to log in: http://supplier.quantum.partneragencies.org 

Visit UNGM or UNDP Procurement Notices to search for all tenders in the public website.

Click here to access all other resource guides on UNDP Quantum supplier portal, or otherwise: 

Click here if you have forgotten your password

 Click here if you have want to search for tender and submit a bid response;

Click here if you have submitted a bid response and want to either review or revise it.

Click here if you have been awarded with a contract and want to use the system to manage the orders and invoices.

Click here if you want to make changes and updates to your profile in Quantum.

Before starting please to be sure to have prepared the following information and supporting documents ready as they will be required during the registration.

Mandatory:

• D-U-N-S number (if you have one) and
• Taxpayer ID or Tax registration number.
• Company name as legally registered.
• Contact details for maintaining the account.
• Legal address of the company.
• Document about women ownership status of the company if relevant.
• Banking Proof for Spend /Authorised Suppliers.
• Copies for company registration documents.
• Valid email address that you will choose to use for creating and accessing the portal on behalf of the company.

Recommended:

• Brief description of the company profile.
• Copies of ISO 9001, ISO 14001, ISO 14064, or equivalent.
• Copies of internal company policy documents relevant to the above quality requirements.

NOTES:

• Only Latin characters are allowed for the Company name.
• Special characters are not permitted in Company names.
• All the fields marked with a blue Asterix means is mandatory to complete.

Prospective supplier term is used to describe a company, individual, or any other legal entity that can participate in online tenders but is not approved by UNDP internally for issuance of contracts.

Spend authorized supplier terms is used to describe a company, individual, or any other legal entity for which a contract or payment can be issued in the system.

Companies and individuals are usually registered as prospective supplier first and can be promoted to spend authorized based on UNDP internal rules and procedures on managing and approving vendors.

If you need support with using the system, please contact the focal point of the tender for which you are interested in. The contact details are displayed in the tender document as well as in the procurement notice itself.