Terms and conditions for Export Promotion Events
General conditions for participation in export promotion events under the auspices of Danish Industry (DI).
1. Scope of the agreement/contract
The contractual basis for participation in a collective export promotion event under the auspices of DI consists of:
- A binding online registration form filled in by a representative of the company.
- These present general terms and conditions for participation, unless otherwise agreed in writing.
2. Conditions for participation
The extent and conditions of participation, as well as the services to be provided by DI, are specified in the forwarded presentation material, which includes a description of the practical implementation of the export promotion event, price etc.
By submitting the binding online registration form, participating companies give their approval of the forwarded presentation material and of the prices, conditions, and provisions described therein. DI is under obligation to supply the services described in the presentation material.
The participating companies are obligated to comply with the conditions for planning and implementing the export promotion event described in the material, including meeting the given deadlines for providing DI with material etc.
To be eligible to receive funding from the Trade Council the company is obliged to:
- Correctly fill out a de minimis funding form to the Trade Council before the event.
- Participate physically in the event (except for virtual events).
- Settle all invoices related to the event before it takes place.
If the above demands are not met, the company will be invoiced the full amount without funding from The Trade Council.
3. Financial conditions
By making a binding registration, the company commits itself to paying the participation costs indicated in the export promotion material. DI’s cost calculations (see forwarded material) are based on a minimum number of participants. Should this minimum number of participants not register, DI reserves the right to cancel the event or send out revised material with adjusted prices, which will form the basis for the event with a reduced number of participants.
DI reserves the right to adjust the prices given if the current exchange rate changes, the premises rental increases, and/or in case of higher prices due to common decisions about changing and expanding the event relative to the original forwarded material.
If the new price is more than 10 percent higher than the price the company signed up for, the company has the right to cancel its participation free of charge unless other agreement has been made in writing.
4. Invoicing
If your company applies for funding from the Trade Council, DI can only invoice Danish registered companies.
If your company signs up for an event not funded by the Trade Council or if your company chooses not to apply for funding, DI can also invoice companies based outside Denmark.
All prices are in Danish kroner (DKK) excl. VAT. Terms of payment are 30 calendar days from the invoice date.
Unless otherwise agreed, invoices will be issued as follows:
- 100 % on account with binding registration and when confirmed by DI (account invoice)
- Final invoice when the event has taken place and all costs, such as any extra services agreed upon, are included.
After the due date of the invoice, the company is liable for paying late payment interests and compensation for recovery costs in accordance with the applicable late payment regulation.
If DI’s terms of payment are not met, DI reserves the right to consider the agreement repudiated in accordance with section 6.
5. Co-financing from the Danish Trade Council
If co-financing can be expected via general export promotion funds, participating companies are obligated to provide the necessary documentation and other information relevant to co-financing of the export promotion event. DI cannot be held responsible if no funds are granted due to the applicable state aid rules.
6. Cancelling the agreement
Registration for an export promotion event is binding once the registration form has been filed with DI. Thus, DI is entitled to receive the amount indicated in the presentation material for participating in the export promotion event (the price agreed) in case the company subsequently cancels or reduces its participation.
If your company has filled in a registration form for an export promotion event funded by the Danish Trade Council, and has applied for and is eligible for receiving de minimis funding, the amount on the accounting invoice does not include de minimis funding. In case your company choose to cancel its participation, DI will invoice you an additional amount corresponding to the annulled de minimis funding.
If an export promotion event is postponed or cancelled by DI, DI will do its utmost to receive a full refund of any deposit and prepayments. DI aims at receiving a proportional 1:1 reimbursement from venues, exhibition organisers and other vendors. If DI only receives for example 80% DI will reimburse proportionally in the same balance.
7. Transport and insurance
Participating companies are requested to take out an insurance covering their employees, goods, exhibition and information materials, and damage incurred in transit or during the event.
8. Liability
Compensation claims brought against DI can never exceed the agreed fees excluding VAT according to the actual agreement between the company and DI.
DI shall not provide compensation for any indirect losses, operating losses etc. No compensation shall be provided for printing errors, incorrect translation etc. DI cannot be held liable for delays or deficiencies caused by force majeure cases, including but not limited to war, lockout, strikes, civil commotion, natural disasters, import or export bans, pandemics or epidemics or other circumstances beyond the control of DI. If an export promotion event is cancelled due to any above-mentioned circumstances, the companies registered are under an obligation to pay their share of costs already defrayed during preparation, as these costs cannot be covered by co-financing via export promotion funds.
9. Disputes and law applicable
Any dispute arising out of or in connection with this agreement, including any disputes regarding the existence, validity, or termination thereof, shall be settled by arbitration administrated by The Danish Institute of Arbitration in accordance with the rules of simplified arbitration procedure adopted by The Danish Institute of Arbitration in force at the time when such proceedings are commenced. The place of arbitration shall be Copenhagen. This agreement shall be governed by the substantive law of Denmark.
DI, Copenhagen, 9 January 2024