Important Announcement to Suppliers / Bidders: Transition to Quantum On-Line System in UNDP’s Procurement Processes 

We are pleased to inform you of the UNDP’s global transition to the new ERP Quantum in UNDP’s procurement processes, due to the Atlas eTendering system’s retirement. 

UNDP’s Quantum is an on-line system that will manage interaction with suppliers for solicitation processes (tenders, which are called “negotiations” in the new system) and the respective contracts management. 

The Quantum on-line system aims to enhance the integrity and transparency of the procurement process and enables the streamlining of the processes: Suppliers can use on-line portal to view solicitation documents, submit their bids, communicate with procurement office, etc.   

Quantum addresses UN’s fundamental procurement values, such as fairness, integrity, transparency and accountability.  

Some of the main benefits of the Quantum are: 

• No late submissions are accepted: The system will automatically not accept any bid after the deadline (date and time clearly indicated in each negotiation). 
• Electronic sealed bids: The system encrypts the bids submitted in the system and does not allow anyone to view any information provided before the bidding deadline.  
• Electronic stamping of the bids: The system stamps all information submitted by suppliers and prevents anyone from altering, deleting, or adding anything to the bid after the deadline for submission. 
• Streamlines the bidding process: Suppliers can register in the system, retrieve all information and solicitation documents, submit their bid online, edit it directly in the system prior the deadline for submission, and receive automatic notifications once the evaluation is finalized and the contract is awarded. 
• Provides an audit trail: As the Supplier Portal system records all activity in the system, it keeps an audit trail for increased accountability and transparency. 

Suppliers aiming to participate in UNDP’s procurements must have their profile registered in the Quantum.  Detailed instructions for Supplier Registration are provided in the Quantum Procurement - User Guide for UNDP Suppliers - October 2022 below. In case the Supplier already has supplier profile registered in Quantum, please login to the Quantum’s Supplier Portal and then search for a negotiation (tender) of interest and submit a bid as per the instructions provided in the aforementioned User Guide.  

For any queries related to the particular procurement cases organized by the UNDP BiH, please contact the UNDP BiH Procurement Unit at registry.ba@undp.org and clearly indicate the reference number of the Quantum negotiation (particular tender of interest) and provide brief description of the tender’s issue in the Subject and text of the e-mail.  

INDIVIDUAL CONTRACTS

NOTE: Individuals employed by a company or institution who would like to submit an offer in response to a Negotiation for Individual Contract (IC) must do so in their individual capacity, even if they expect their employers to sign a Reimbursable Loan Agreement (RLA) with UNDP. Upon completion of negotiation, if RLA is to be issued, company will have to create supplier profile in Quantum to enable issuance of contract (RLA).

In case that company applies for IC negotiation process it will be disqualified from further evaluation.

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For more information, resources and guides on UNDP’s procurement please visit the UNDP’s webpages for which links are provided below. 

We are looking forward to the successful utilization of the Quantum system and are thanking you for expressing interest to cooperate with UNDP! 

Quantum Procurement - User Guide for UNDP Suppliers - October 2022

Useful links: 

UNDP Procurement Notices 

Quantum Supplier Portal 

UNDP General Procurement Information (in UN Languages) - Doing Business with UNDP - How We Buy

Vendor Protest

UNDP’s vendor protest procedure provides an opportunity for appeal to those persons or firms not awarded a purchase order or contract through a competitive procurement process. In the event that a Proposer believes that it was not treated fairly, the following link provides further details regarding UNDP vendor protest procedures. Please consult UNDP Policy against Fraud and other Corrupt Practices.